Privacy Policy
Handling of Personal Information
1. Basic Policy
The Secretariat of the Japanese Literature Promotion Project (hereinafter referred to as the “Secretariat”), which operates the Japanese Literature Promotion Project website, https://www.jlpp.bunka.go.jp/ (hereinafter referred to as the “Website”), collects information from users of the Website only to the extent necessary for the smooth operation of the Japanese Literature Promotion Project (hereinafter referred to as the “Project”). Collected information is handled appropriately and only within the scope of its intended purposes.
2. Voluntary Provision of Personal Information and Scope of Information Collected
When submitting opinions, inquiries, or other communications concerning the Project through the inquiry form on the Website, users may voluntarily provide their name, address, telephone number, and other information. The sender’s email address will also be displayed to the recipient.
3. Purposes of Use
Opinions and other information collected as described in Section 2 will be used as a reference for the future operation of the Project. Personal information obtained through the Website, such as names and email addresses, will also be used to respond to inquiries and for the purpose of contacting users to confirm details. Such information will not be used for any other purposes, except in the following cases:
- When an email is sent to a Website user requesting their consent to the use of their personal information; or
- When the user’s prior consent has been obtained.
4. Disclosure and Provision of Personal Information to Third Parties
The Secretariat will not disclose or provide personal information to any third party except in the following cases:
- When the user has given prior consent;
- When disclosure is necessary to protect the public interest, or when disclosure is required by a public authority and the Secretariat is legally unable to refuse such disclosure;
- When it is necessary to use the information to address an imminent threat to the life, physical safety, or property of the user or another individual;
- When a third party claims to have suffered, or to be at risk of suffering, damage as a result of an action taken by the user, and the Secretariat determines that there are reasonable grounds for the request; or
- When a service provider engaged by the Secretariat needs the information to provide specific services, such as after-sales support, on behalf of the Secretariat.
5. Outsourcing the Handling of Personal Information to External Service Providers
The Secretariat may entrust personal information of Website users to external service providers, such as contractors responsible for operating the systems for the Project, to the extent necessary for the operation of the Project.
In such cases, the Secretariat will enter into confidentiality agreements with the relevant service providers and take thorough measures to ensure the proper management of users’ personal information.
6. Requests for Disclosure, Correction, Suspension of Use, etc. of Personal Information
At the request of the individual concerned, the Secretariat will respond to requests concerning personal information subject to disclosure, including notification of the purposes of use, disclosure, correction, addition or deletion of the information, suspension of use, erasure, and suspension of provision to third parties (collectively referred to as “Disclosure, etc.”).
To submit a request for Disclosure, etc., please contact us using the inquiry form at the bottom of the page.
7. Protection and Management of Personal Information
The person responsible for managing personal information on this Website is as follows.
The Secretariat takes appropriate and secure measures to manage users’ personal information and actively implements safeguards to prevent unauthorized access to, unauthorized use of, loss, destruction, alteration, or disclosure of personal information from external sources.
For inquiries concerning the personal information you have provided, please contact us using the inquiry form at the bottom of the page.
8. Scope of Application
This Privacy Policy applies only to this Website (https://www.jlpp.bunka.go.jp/).
9. Cookies
This Website uses cookies to improve user convenience and understand how the Website is used. Cookies are pieces of information stored on a user’s device when the user accesses the Website. Cookies issued by this Website do not contain information that directly identifies users, such as their names or addresses.
Users can refuse or disable cookies through their browser settings. Disabling cookies will not affect access to the Website, but some functions or services may not operate properly.
This Website uses Google Analytics 4, an access analysis tool provided by Google. The Secretariat receives and analyzes data on users’ browsing history collected by Google based on cookies set by the Secretariat or Google, and uses the results to improve the operation of the Website and the services provided through the Project. For information on how Google handles data in Google Analytics 4, please refer to Google’s website.
https://policies.google.com/technologies/cookies?hl=ja
The contents of this Policy may be revised without prior notice. Any changes to this Website’s Cookie Policy will take effect immediately when the revised policy is posted on the Website.
10. Use of External Services
This Website may use external services, such as Google Forms and kintone, as needed in the future. When such external services are used, some personal information may be handled in accordance with the terms and conditions of the respective services.
11. Other
The Secretariat may revise this Privacy Policy as necessary.